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Wadena-Deer Creek District #2155
Restrictive Procedures Plan

In accordance with Minnesota Statute 1125A.0942, Subd. 1, every school district is required to develop and make public a plan that discloses its use of restrictive procedures.  The plan specifically outlines the list of restrictive procedures the school intends to use; describes how the school will implement a range of positive behavior strategies; describes how the school will monitor and review the use of restrictive procedures, including post use debriefings and convening an oversight committee; and a written description and documentation of the training and staff that have completed the training.

The plan is publicly accessible on a school website or a paper copy upon request.  There are links on the website with mental health resources for families. The following link to Lakeland Mental Health Services may also be used to access mental health resources: http://www.lmhc.org/ 


Wadena-Deer Creek District #2155 uses restrictive procedures only in response to behavior(s) that constitutes an emergency, even if written into a child’s Individual Education Plan (IEP) or Behavior Intervention Plan (BIP).

Definitions
The following terms are defined as:
“Emergency” means a situation where immediate intervention is needed to protect a child or other individual from physical injury. Emergency does not mean circumstances such as: a child who does not respond to a task or request and instead places his or her head on a desk or hides under a desk or table; a child who does not respond to a staff person’s request unless failing to respond would result in physical injury to the child or other individual; or an emergency incident has already occurred and no threat of physical injury currently exists. 
“Physical holding” means physical intervention intended to hold a child immobile or limit a child’s movement and where body contact is the only source of physical restraint, and where immobilization is used to effectively gain control of a child in order to protect a child or other individual from physical injury.  The term physical holding does not mean physical contact that:
helps a child respond or complete a task;
assists a child without restricting the child’s movement;
is needed to administer an authorized health-related service or procedure; or
is needed to physically escort a child when the child does not resist or the child’s resistance is minimal.
“Positive behavioral interventions and supports” means interventions and strategies to improve the school environment and teach children the skills to behave appropriately.
“Restrictive procedures” means the use of physical holding or seclusion in an emergency.  Restrictive procedures must not be used to punish or otherwise discipline a child.
“Seclusion” means confining a child alone in a room from which egress is barred. Egress may be barred by an adult locking or closing the door in the room or preventing the child from leaving the room. Removing a child from an activity to a location where the child cannot participate in or observe the activity is not seclusion.


Staff Training - Requirements and Activities
Requirements
Staff who design and use behavioral interventions will complete training in the use of positive approaches as well as restrictive procedures.  Training records will identify the content of the training, attendees and training dates.  Wadena-Deer Creek District #2155 will compile a list of all Crisis Prevention Institute (CPI) trainings and forward attendance records to the district on a quarterly basis.  Prior to the start of each school year, District administration and CPI trainers will complete an annual review of a data base of CPI trained staff to ensure staff have received annual CPI refresher trainings along with full CPI trainings every 3 years and upon being newly hired in the district. Staff who have routine contact with students who may require the use of restrictive procedures will be identified by district administration and placed on an annual rotation to receive CPI training. District administration will also identify newly hired staff that require CPI training and ensure they attend the required training. The district will maintain records of additional trainings provided within the district.  Records of all trainings will be maintained with the restrictive procedures plan.  See Appendix A and B for Site Trainings and Attendance Forms, respectively. (Hard copies of training attendance forms including names of staff that have been trained are available at the school office upon request). 


The following employee job classifications are authorized and certified to use restrictive procedures:
Licensed special education teacher
School social worker
School psychologist
Behavior analyst certified by the National Behavior Analyst Certification Board
A person with a master’s degree in behavior analysis
Other licensed education professional
Highly qualified education paraprofessional
Mental health professional 


Activities
Personnel development activities will be provided to district staff, including paraprofessionals and contracted personnel who have routine contact with students and who may use restrictive procedures. The district has an assigned Crisis Prevention Intervention (CPI) trainer. CPI courses are offered each year for district staff including 3-hour refresher courses and 8-hour full CPI courses. (See Appendix J) The CPI courses include information in the following areas:
Positive behavioral interventions;
CPI Crisis Development Model, Verbal Intervention
Communicative intent of behaviors;
CPI Crisis Development Model, Preventative Techniques
Relationship building;
CPI – Preventative Techniques
Alternatives to restrictive procedures, including techniques to identify events and environmental factors that may escalate behavior;
CPI – Precipitating Factors, Rational Detachment, Integrated Experience
De-escalation methods;
CPI Crisis Development Model
Standards for using restrictive procedures only in an emergency;
CPI – Nonviolent Physical Crisis and Team Intervention, Understanding Risk of Restraints
Obtaining emergency medical assistance;
CPI - Nonviolent Physical Crisis Intervention and Team Intervention
Physiological and psychological impact of physical holding and seclusion;
CPI - Nonviolent Physical Crisis Intervention and Team Intervention, Understanding Risk of Restraint, Crisis Development Model
Monitoring and responding to a child’s physical signs of distress when physical holding is being used; and
CPI – Nonviolent Physical Crisis Intervention and Team Intervention
Recognizing the symptoms of and interventions that may cause positional asphyxia when physical holding is used.
CPI – Understanding Risks of Restraints
District policies and procedures for timely reporting and documenting each incident involving use of a restricted procedure;
Review of District’s Restrictive Procedures Plan
Review of Restrictive Procedures law updates
Review of District’s Restrictive Procedures reporting forms
School-wide programs on positive behavior strategies
Review of District’s school-wide positive behavior strategies
Review of individual positive behavior intervention plans with IEP teams


In addition to CPI nonviolent crisis intervention training, staff will be provided with updates annually regarding law changes and how such changes impact current school practices. Staff will also be trained annually on accommodating, modifying, and adapting curricula, materials, and strategies to appropriately meet the needs of individual students and ensure adequate progress toward the state’s graduation rule. These additional trainings will be provided to member districts of Freshwater Education District via the following:
Annual Special Education Update workshop
Annual Disability Update Meetings
District level child study meetings with Special Education Program Specialist
Individual student-based training within the IEP servicing team
File reviews

Training records will identify the content of training, attendees, and training dates. 

Restrictive Procedures and Seclusion
Restrictive procedures that may be used in emergency situations include physical holding and seclusion. Physical holding and seclusion will end when the threat of harm has ended and staff has determined that the student can safely return to the requested activity.

Physical Holdings
Wadena-Deer Creek District #2155 intends to use the following types of physical holding:  CPI Children’s Control, Team Control, Team Escort, Interim Control
 
Seclusion
Wadena-Deer Creek District #2155 does not use any rooms for seclusion.


Prohibited Procedures
Wadena-Deer Creek District #2155 will never use the following prohibited procedures on a child:
Corporal Punishment which includes conduct involving:  (a) hitting or spanking a person with or without an object; or (2) unreasonable physical force that causes bodily harm or substantial emotional harm.
Requiring the student to assume and maintain specified physical position, activity, or posture that induces physical pain.
Presenting an intense sound, light or other sensory stimuli using smell, taste, substance, or spray as punishment.
Denying or restricting the students access to equipment and devices such as wheelchairs, hearing aids or communication boards that facilitate the student’s functioning except when temporarily removing the equipment or device is needed to prevent injury to the student others or serious damage to the equipment or device, in which case the equipment or device shall be returned to the student as soon as possible.
Interacting with a student in a manner that constitutes sexual abuse, neglect, or physical abuse.
Totally or partially restricting a student’s senses as punishment.
Withholding regularly scheduled meals or water.
Denying the student access to bathroom facilities.
Physical holding that restricts or impairs a student’s ability to breathe, restricts or impairs a child’s ability to communicate distress, places pressure or weight on a child’s head, throat, neck, chest, lungs, sternum, diaphragm, back, or abdomen, or results in straddling a child’s torso. 


Documentation of Physical Holding and/or Seclusion
Each time physical holding or seclusion is used, the staff person who implements or oversees the physical holding or seclusion documents, as soon as possible after the incident concludes, the following information:
A description of the incident that led to the physical holding or seclusion;
Why a least restrictive intervention failed or was determined by staff to be inappropriate or impractical;
The time the physical holding or seclusion began and the time the child was released; and
A brief record of the child’s behavioral and physical status.
The use of restrictive procedures in emergency situations will be documented through the use of the Critical Incident Data Sheet for Restrictive Procedures/Use of Restrictive Procedures form (see Appendix E).

Documentation of Post-use Staff Debriefing Meeting
Each time physical holding or seclusion is used, the staff person who implemented or oversaw the physical holding or seclusion shall conduct a post-use debriefing with involved staff within 2 school days of the incident after the restrictive procedure concludes.  There will be at least one staff member attending the debriefing meeting who was not involved in the incident and has knowledge of behaviors. On any occasion when the building principal is unable to attend the debriefing meeting, the principal will be notified as soon as possible that a restrictive procedure was used. 

The post-use debriefing will review the following requirements to ensure the restrictive procedure was used appropriately:
Whether the physical holding or seclusion was used in an emergency
Whether the physical holding or seclusion was the least intrusive intervention that effectively responds to an emergency
Whether the physical holding or seclusion was used to discipline a non-compliant child
Whether the physical holding or seclusion ended when the threat of harm ended and the staff determined that the child could safely return to the classroom or activity
Whether the staff directly observed the child while physical holding or seclusion was being used
Whether the documentation was completed correctly
Whether the parents were properly notified
Whether an IEP team meeting needs to be scheduled
Whether appropriate staff used physical holding or seclusion
Whether the staff that used physical holding or seclusion was appropriately trained
A copy of the Critical Incident Data Sheet for Restrictive Procedures/Use of Restrictive Procedures form (see Appendix E) and the Staff Debriefing Meeting form (see Appendix F) will be sent to:  child’s case manager, the district’s special education director, the district oversight committee, and a copy will be placed in the student’s due process file. The Building Oversight Committee will keep a comprehensive file of all restrictive procedure forms to be used by the committee.

If the post-use debriefing meeting reveals that the use of physical holding or seclusion was not used appropriately, the Building Oversight Committee will convene immediately to ensure corrective action is taken.  The Building Oversight Committee will review and evaluate the Critical Incident Data Sheet for Restrictive Procedures/Use of Restrictive Procedures form (see Appendix E) and the Staff Debriefing Meeting form (Appendix F) to determine and recommend training needs. The building administrator will contact the special education director to review the incident.

Documentation for an IEP
The use of restrictive procedures will be documented in the student’s IEP or a behavior intervention plan attached to the IEP.  Reviews will be conducted in accordance with MN Statute which requires the district must hold the meeting; within ten calendar days after district staff use restrictive procedures on two separate school days within 30 calendar days or a pattern of use emerges and the child's IEP or behavior intervention plan does not provide for using restrictive procedures in an emergency; or at the request of a parent or the district after restrictive procedures are used. The team will conduct or review a functional behavioral analysis, review data, consider developing additional or revised positive behavioral interventions and supports, consider actions to reduce the use of restrictive procedures, and modify the IEP or BIP as appropriate.  At the meeting the team will review any known medical or psychological limitations, including any medical information the parent provides voluntarily, that contraindicate the use of a restrictive procedure, consider whether to prohibit that restrictive procedure, and document any prohibition in the IEP or BIP. 

The district must also review the use of restrictive procedures at the child's annual IEP meeting when the child's IEP provides for using restrictive procedures in an emergency. 

Record retention will be in accordance with district policies on student records.


Building Oversight Committees
The Building Oversight Committee will meet quarterly in conjunction with a child study meeting to review data provided in the Critical Incident Data Sheet for Restrictive Procedures/Use of Restrictive Procedures form (Appendix E) and the Staff Debriefing Meeting form (see Appendix F).  The Committee will complete the Building Oversight Committee Review Form (see Appendix H).  The committee will look for any patterns of behavior, building or environmental factors, policies or procedures affecting behavior, or any other items that may influence the use of restrictive procedures. Annually, the Building Oversight Committee will also complete the Annual Summary of Use of Restrictive Procedures form (Appendix I). The Building Oversight Committee will make recommendations in regards to the District’s Restrictive Procedures Plan, if necessary, indicate training needs and establish a plan for addressing Committee recommendations. Each district submits their Annual Summary of Use of Restrictive Procedures to the Freshwater Education Special Education Director by June 30th of each school year.

Required team members are: a mental health professional, school psychologist, or school social worker; an expert in positive behavior strategies; a special education administrator; and a general education administrator. (see Appendix G for the oversight committee sample form). A hard copy of the list of oversight committee members is available at the school office upon request. 
Oversight Committee members are:
Tyler Church
Louis Rutton
Mary Margaret Mathers
Heidi Bucher
Laura Kiser
Monica Watson
Fay Pary
Marc Reynolds

Additional oversight committee meetings will occur if a post-use debriefing meeting reveals that the use of physical holding or seclusion was not used appropriately. If an inappropriate use occurs, the Building Oversight Committee will convene immediately to ensure corrective action is taken. The Building Oversight Committee will review and evaluate the Critical Incident Data Sheet for Restrictive Procedures/Use of Restrictive Procedures form (see Appendix E) and the Staff Debriefing Meeting form (Appendix F) to determine and recommend training needs. 


Emergency Situations – Use of Restrictive Procedures
The Wadena-Deer Creek District #2155 shall make reasonable efforts to notify the parent by phone on the same day when restrictive procedures are used in an emergency.  If the school is unable to provide same-day notice, notice will be sent by written or electronic means or as otherwise indicated by the parent.

Building administrators will receive written notification when restrictive procedures are used in emergency situations.  Records will be reviewed and summarized annually.


Positive Behavior Interventions and Supports
The district is committed to using positive behavioral interventions and supports.  Positive behavior interventions and supports (PBIS) means interventions and strategies to improve the school environment and teach children the skills to behave appropriately.  

Wadena-Deer Creek District #2155 uses the following practices and procedures to teach expected behaviors and provide additional positive supports to students requiring further intervention:  

Olweus Anti-Bullying and Character Education
Advisory program
Student of the Month Program
Boosters Program – targeted services after school
ENVoY Demonstration Site – working toward certification
Top 20 Programming
School social worker services

Date of plan: 8-1-11
Revised:  8-1-16

 

Click here to download our Restrictive Procedures Plan in PDF format.